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Accounts Payable Specialist - Kansas City, MO

Posted: 09/06/2022

It’s easy to love your job when you’re surrounded by driven, passionate leaders. We show up every day and give it our all; not because we have to, but because we want to. Our associates work in an interactive, team-based environment, where all opinions are respected and individual efforts significantly contribute to the success of the company. We believe the confidence and fulfillment that comes from being valued and appreciated makes us even more successful at our construction jobs. We're committed to bringing passion and customer focus to the business!

 

 

Supports the Accounting department by managing the full cycle of the accounts payable (cash outflow) process including data entry, monthly reconciliations, handling material invoices, credit card reconciliation and payment of invoices to material vendors.  Builds and maintains relationships with vendors and maintains open communication with project management by providing them with any and all information needed to support operations.
 

PRIMARY RESPONSIBILITIES

 

Accounts Payable Function

  • Processes new vendor requests and coordinate collection of W-9 information with external vendors/suppliers.

  • Provides guidance to internal team on new vendor setup and vendor maintenance.

  • Reviews invoices for proper job cost or general ledger coding and account distribution.

  • Adheres to business policies and procedures for review and approval of material invoices.

  • Processes payments to vendors, ensuring timely payments and disbursements relate to approved expenditures.

  • Performs scanning, filing, and copying of accounts payable records

 

Corporate Credit Card Program

  • Maintains listing of corporate credit card holders and authorized credit limits.

  • Manages distribution and collection of signed corporate cardholder agreements.

  • Reviews credit card activity for accuracy and appropriate job cost and general ledger coding.

  • Manages collection of receipts and other support for corporate credit card activity.

 

Accounting Support

  • Contributes to a team environment by participating in department meetings and offers assistance to the department when needed.

  • Assists in preparation of annual audit by providing documentation and backup required by the auditor.

  • Maintains a neat and orderly filing system by ensuring information is accessible to others.

  • Research new processes by reviewing current procedures to be more productive and efficient.

 

MINIMUM QUALIFICATIONS (minimum requirements before going into job)

  • Advanced skillset with Microsoft Office computer applications

  • Approximately 3+ years of accounts payable (or related corporate accounting experience)

  • Detailed oriented, ability to multi-task and possess strong organizational skills

  • Proven experience with automated and electronic payment solutions for A/P

  • Proven experience managing a high-volume of invoices and superior organization skills

  • Experience with Workday financial reporting ERP a plus but not required

  • Construction / Manufacturing industry experience a plus but not required

 

WORKING CONDITIONS

The position requires work in an office environment.

 

Note:  This job description reflects a summary of the job and does not prescribe or restrict the responsibilities that may be assigned.   The job description is subject to change at any time.

 

McCownGordon Construction is an Equal Opportunity Employer.

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