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Senior Event Coordinator

Posted: 06/11/2024

Position Summary:
Under the direction and in conjunction with the Events Manager, the Senior Venue Coordinator plans, directs, and oversees all aspects of banquet/events including set-up, and cleanup. Senior Venue Coordinator should oversee banquet events and ensure all standards and departmental policies are followed while focusing on quality and customer service. The Senior Venue Coordinator is responsible for assigning projects and tasks of the banquet to temporary staff.

Essential Job Functions:

  1. Arrange placement of temporary staff, managing projects of contract service staff to maintain a high level of customer service for all events.
  2. Schedule contract service staff in the preparation for execution of events.
  3. Interfaces with catering companies to ensure proper set-up, clean up and access to UWH equipment during and after events.
  4. Maintains and completes inventory and order of catering equipment and smallware, and other supplies for all events.
  5. Orders and maintain banquet equipment, linen/decor, and supply inventory. Place orders for requested event items.
  6. Maintains and completes the ordering of alcoholic and non-alcoholic beverage supplies and ensures proper storage and inventory.
  7. Maintain records, reports, opening and closing reports.
  8. Operate cash register and credit card machine. Balance cash drawers.
  9. Operate computer systems and technology currently in use in the various food and beverage areas, and administration as it relates to food and beverage, from both a hardware and software perspective.
  10. Assist with the development of operation plans and procedures manuals.
  11. Ability to independently prioritize tasks and duties to achieve the departmental goals as specified in our mission statement.
  12. Adhere to all company and departmental policies and procedures per the guidebook including all safety requirements including all safety guidelines.
  13. Utilize electronic time management system to input time, attendance and paid off request.
  14. Regular Attendance. Able to work a flexible schedule, including weekends, to meet the demands of a 7-day operation.
 
Non-Essential Job Functions:
  1. Demonstrates the ability to positively influence other departments by proactively building relationships with events team as well as secure, special services, food services, communications etc.
  2. Serve as back up to assigned events and retreats, and support team in executing events.

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