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Project Coordinator - Wichita, KS

Posted: 09/01/2022

It’s easy to love your job when you’re surrounded by driven, passionate leaders. We show up every day and give it our all; not because we have to, but because we want to. Our associates work in an interactive, team-based environment, where all opinions are respected and individual efforts significantly contribute to the success of the company. We believe the confidence and fulfillment that comes from being valued and appreciated makes us even more successful at our construction jobs. We're committed to bringing passion and customer focus to the business!

 

 

Supports project management and operations staff by handling contract administration, database management, project controls, project file management, and project close-out.  Provides project-related assistance as needed.

 

PRIMARY RESPONSIBILITIES

 

Contract Administration

  • Familiarity of contract and contract terms.
  • Partners with PC Team Lead to identify contract requirements and issues trade partner contracts.
  • Processes Owner and Trade Partner change orders and pay applications.
  • Follows up to obtain signed documents as needed and records executed documents in Procore.
  • References Subcontractor Insurance Report in Procore to determine if a Subcontractor needs to be placed on payment hold or not.
  • Flags subcontract modifications, if any, made by Trade Partners for project manager to review.
  • Requests Master Agreements and Vendor Adds from the Vendor Group and Risk Department.
  • Requests McCownGordon insurance and bonds from insurance company without oversight.
  • Manages certified payroll, MWBE and OSHA requirements by reviewing, tracking and reporting to relevant party when required by project with oversight from PC Team Lead.
  • Uses AIA software for CMa subcontracts, Owner Change Orders, Subcontractor Change Orders and Substantial Completion Certificates.

 

Database Management

  • Familiarity of database procedures.
  • Imports new companies into Procore upon creation in Sage Timberline.
  • Adds new contacts into Procore directory.
  • Partners with Accounting & Risk Departments to ensure new companies are set up in Procore and Sage Timberline.
  • Completes and manages the tax-exempt certificates with support from Accounting.
  • Gains exposure to importing initial project budget into Procore with PC Team Lead oversight.
  • Sets up new projects in Procore with support from PC Team Lead.
  • Assists with project administrative duties as needed.

 

Project Controls

  • Prepares and distributes transmittals.
  • Manages print orders for drawings and/or specification books. 
  • Uploads Drawings and Specifications into Procore.
  • Creates submittal register from the specification book with support from PC Team Lead.
  • Assists with project administrative duties as needed.

 

Project File Management

  • Scans hard copy files and uploads to Procore.  Retains hard copies until close of project.
  • Organizes and files documents for projects in Procore. 

 

Project Close-Out

  • Familiarity of closeout procedures and requirements.
  • Works with PM/PE to develop closeout submittals in the Pype platform.
  • Coordinates receipt of closeout materials from required trade partner, reviews and ensures accuracy with approval from PC Team Lead and support from PM/PE.
  • Creates close-out deliverable and submits to Project Manager for review.
  • Distributes closeout deliverable to relevant party.

 

Administration

  • Contacts relevant parties to gather missing data or documents needed by project or field management.
  • Assists with project administrative duties as needed.
  • Orders refreshments for Project Team Meetings as needed.

 

Training and Quality Control

  • Participates in team meetings and trainings as required for the department.
  • Partners with PC Team Lead in trade partner trainings.
  • Recommends technology, procedural enhancements and efficiencies for the Project Coordinator team.
  • Maintains OSHA 10 Certification.
  • Submits to PC Team Leader for approval any trainings not communicated by Talent & Development or PC Team Leader prior to sign-up to allow for scheduling time-off.
  • Successful Completion of Project Management Academy and Project Coordinator Academy curriculum.

 

Department Responsibility

  • Strives continually to improve coordination process.
  • Provides/coordinates back-up support for team member time-off with approval of PC Team Leader.
  • Schedules project update with Team Lead 2 business days prior to approved time-off.
  • Adheres to Project Coordinator Code of Conduct.
  • Embraces change and supports the initiatives of the department.

 

Other Duties

  • Provides regular project status updates.
  • Takes notes during project meetings and processes in Procore based on project needs and approval by Team Lead.
  • Assists Project Coordination Team with other duties, and/or helps other teams, as needed.
  • Provides input with Project Coordinator procedures as needed.

 

MINIMUM QUALIFICATIONS (minimum requirements before going into job)

  • 1+ years of experience in an administrative position.
  • Proficiency in Microsoft Office computer applications.
  • Successful completion of Project Coordinator training curriculum.
  • Demonstrated accuracy in work.
  • Demonstrated ability to take initiative to learn and take on additional responsibilities.

 

WORKING CONDITIONS

 

The position requires work in an office environment.

 

Note:  This job description reflects a summary of the job and does not prescribe or restrict the responsibilities that may be assigned.   The job description is subject to change at any time.

 

McCownGordon is an Equal Opportunity Employer

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