Municipal Court Clerk

The City of Roeland Park, Kansas, is accepting applications for a Municipal Court Clerk. This position plays an important role working with the Municipal Court Judge and City Prosecutor to ensure all court-related clerical duties are done in a timely and professional manner. This position is also cross-trained to assist the police clerk on assigned tasks as needed. Experience with INCODE software is highly desired. For further information, please call (913) 677-3363 x-131.

ESSENTIAL FUNCTIONS:

1) Court Related Activities                                                                                                                                  80 % of Time

1. Maintains Notice to Appear records in arrest book and computer file.
2. Prepares subpoenas as needed for prosecution and defendants.
3. Tracks overdue fines, sends notices.
4. Prepares complaints, warrants, and other official documents as required by the court, or prosecution.
5. Prepares bond list, reports, and court docket for judge and prosecutor on a weekly basis.
6. Maintains records of fees collected by the Municipal Court and provides information to the City Clerk for disbursement of bonds and reports to state agencies.
7. Operates listed office machines as required.
8. Composes, types, and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
9. Attend conferences and training to keep up to date on Municipal Court operations.

2) Police Activities                                                                                                                                                   20% of Time

1. Trained to serve as backup to the police records clerk.
2. Maintains an awareness of all municipal court processes and procedures assuring that knowledge base is current and up-to-date

BUSINESS EXPECTATIONS 

1. Follows applicable Federal, State and City rules, regulations, and policies.
2. Attends work regularly and is punctual.
3. Behaves professionally and presents a professional business appearance.
4. Conducts self in such a way as it reflects positively on the City.
5. Fosters positive working relationships and accepts new responsibilities.
6. Learns and understands the safe practices for the job being performed and complies with the safe work practices and personal protective requirements for the job.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor; subject to reasonable accommodations.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; knowledge of accounting principles and practices.
• Proficient with:
  1. Microsoft Outlook
  2. Microsoft Word
  3. Microsoft Excel

1. Court Software

• Some skill in operation of the listed tools and equipment.   
• Ability to effectively meet and deal with the public.
• Ability to communicate effectively verbally and in writing.
• Ability to handle stressful situations.

• Knowledge and ability to follow the policies and practices contained in the City Personnel Handbook. 

• Maintains confidentiality and discretion as a rule.

MINIMUM QUALIFICATIONS:

• Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting or bookkeeping
• Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.  
• Bi-lingual Spanish speaker is highly desired, but not required.
• No felony convictions.  
• Must be bondable.

ADA REQUIREMENTS 

Physical/ Sensory Requirements:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to sit and talk or hear.   The employee is occasionally required to walk.  The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. 

The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Environmental Requirements: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually quiet.

Reasonable Accommodation(s): Reasonable accommodation(s) if needed will be provided for the employee to perform the required job with adequate strength, dexterity, coordination and visual acuity and in a manner that does not pose a direct threat to the health or safety of the employee or others in the workplace. 

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview, background and reference check; physical exam with drug screen; and other job related tests might be required. 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.