Police Clerk

 
                                                         
 
                                                                       POSITION DESCRIPTION

Class Title: Police Clerk
Reports to: Chief of Police
Department: Police Department
Location: Municipal Building
FLSA: Non-Exempt  
ESSENTIAL FUNCTIONS:
 
1) Police Activities 80 % of Time

1. Answers telephone and radio in the police department to ascertain nature of call, gather all necessary information and provide assistance or forward to proper location.
2. Processes department billing, initiates purchase orders and forwards information to the Assistant City Administrator for payment.
3. Keeps track of training records for police officers.
4. Maintains police department work area and equipment in clean and working condition.
5. Operates listed office machines as required.
6. Composes, types, and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
7. Inputs data to standard office and department forms, both manual and automated; makes simple postings to various reports; compiles and tabulates data.  Maintains police documents and records; prepares case reports.
8. Attends training for LERA (Law Enforcement Record Association), Court Clerks, NCIC and ALERT as necessary.

2) Court Related Activities 20% of Time

1. Trained to serve as backup to the Municipal Court clerk.
2. Maintains an awareness of all municipal court processes and procedures assuring that knowledge base is current and up-to-date

 
This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor; subject to reasonable accommodations.
 
BUSINESS EXPECTATIONS

• Proficient with:
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Municipal Court Software 
• Knowledge and ability to follow the policies and practices contained in the City Personnel Handbook.
• Maintains confidentiality and discretion as a rule.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
 
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; knowledge of accounting principles and practices.       
• Some skill in operation of the listed tools and equipment. 
• Ability to perform basic accounting and bookkeeping functions accurately; ability to effectively meet and deal with the public
• Ability to communicate effectively verbally and in writing
• Ability to handle stressful situations.

 
MINIMUM QUALIFICATIONS:

• Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting or bookkeeping
• Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience. 
• No felony convictions. 
• Must be able to obtain a financial bond.

 
ADA REQUIREMENTS
Physical/ Sensory Requirements:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to walk.  The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
 
The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.
 
Environmental Requirements: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
 
Reasonable Accommodation(s): Reasonable accommodation(s) if needed will be provided for the employee to perform the required job with adequate strength, dexterity, coordination and visual acuity and in a manner that does not pose a direct threat to the health or safety of the employee or others in the workplace.
 
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.